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Welcome!: Videoconferencing

An introductory guide to the services and resources of the Hamilton County Law Library, primarily intended for newer and prospective library users. The services described in the guide are typically restricted to paid subscribers and to county officials.

Why Would I Want to Videoconference?

Uses

Save time and money by eliminating travel and use a video conference instead!  Our subscribers are county officials use videoconferencing for:

  • Judicial CLEs
  • Meetings with incarcerated clients
  • Meetings with business clients
  • Depositions
  • Comptency hearings
  • Expert witness testimony
  • Committee meetings

 

How Does it Work?

The video conference technology uses the Internet to transmit video and audio simultaneously. Each participant in the conference must have compatible equipment, but it does not need to be made by the same manufacturer. The picture and sound quality is much better than a computer-to-computer connection but also depends on the speed of the Internet connection. The Law Library has a Polycom VSX 8400 system, which enables multiple locations to connect simultaneously. Most systems, including ours, enable you to see the remote speaker as well as your own location simultaneously. Microphones and speakers enhance the audio to make the conversation and interaction as normal as possible.

 

The Hon. Robert S. Kraft Boardroom and Videoconferencing

Description

The Law Library has the Hon. Robert S. Kraft Boardroom available for reservation at no cost by subscribers and county officials.  Other people may rent it at a rate of $100/hour, given appropriate uses.  It can accommodate 20 people at tables with regular chairs comfortably and 24 people less comfortably.  Maximum room capacity without tables is 35 people.  The Boardroom is equipped with a conference phone, a ceiling projector, a screen, and sound, and can be used for webinars, videoconferences, and computer presentations.  We offer videoconferencing via a Polycom system. This system is especially useful for various court proceedings and for meetings via videoconference with incarcerated clients.

Reservations

To make a reservation for the Hon. Robert S. Kraft Boardroom, please contact library staff at 513.946.5300. They will confirm availability and discuss any technical requirements.

Videoconferences for Court Proceedings

Please contact the Law Library first ro reserve the room.  Please provide a technical contact at the participating court or organization so that we can conduct a system test before finalizing arrangements.

Videoconferences with Inmates

To reserve the Boardroom for a meeting with an incarcerated client, please schedule first with the Law Library so staff can conduct a system test.  You must also contact the correctional facility to confirm technical capability on its end.  Library staff does not schedule meetings with the prison.  We recommend the following request:

Sample:

I would like to request a videoconference meeting with my client, an inmate currently held in your institution:

Inmate name:____________________________________

Inmate number: _________________________________

On ______________________________ (day/date), at ______________(am/pm).  I will be connecting from a videoconference-equipped room at the Hamilton County Law Library in the Hamilton County Courthouse, Cincinnati.  The phone number in the room is (513) 946-5255 and the Internet address of the videoconferencing equipment is 216.68.49.217.  I understand that I need to contact the Videoconferencing Administrator at the Ohio Department of Rehabilitations and Correction ((740)-845-3100  or (740) 845-3111).  This site has run a successful test with the Videoconferencing Administrator.

Hamilton County Law Library systems contact:  Julie Koehne (513) 946-5300

Thank you for your assistance.

________________________________________ Attorney at Law

Printed name: __________________________________________