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Notary Service: Notary Service

This is a guide to describe the duties of an Ohio notary and what law library staff can provide as a notary.

What our Library Does

We certify signatures on an affidavit and acknowledge all instruments in writing.


In Ohio, notaries are not permitted to directly certify, or affix a seal to copies of documents, photographs, or anything else not involving a signature.  However, the person providing the document copy can make a written statement attesting that the copy is a true reproduction of the original, and then have their signature notarized on that statement, which is then attached to the copy.

For more information, see this page from the Ohio Society of Notaries.

What do we charge?

We charge $1.00 per signature, cash only.

Notary Process at the Law Library

The process to notarize a signature is as follows:

  • Signer must fill out the document completely
  • Signer must show a valid ID
  • Pay a fee of $1.00 per notary signature
  • Signer under Oath must acknowledge or swear to the truthfulness of information on document
  • Notary Public signs and seals the document

If a section for the notary certificate, signature and seal is not included on the document, a Jurat or Acknowledgment Certificate must be attached. The signer must decide which certificate they would like to use. Below are samples of the two options.

Sample Acknowledgement:
State of Ohio, County of Hamilton
The foregoing instrument was acknowledged before me this (date) by (signer’s name).
(Signature of Notary)
(Name), Notary Public
(Seal)

Sample Jurat:
State of Ohio, County of Hamilton
Sworn to and subscribed before me this (date) by (signer’s name).
(Signature of Notary)
(Name), Notary Public
(Seal)


Notary Manual   


 

Certification of documents:

The Law Library does not certify documents, only the individual Agency that provided the original document is able to certify.

For Passport Certification, see here.

Definitions

Affidavit: A written or printed declaration or statement of facts, made voluntarily, and confirmed by the oath or affirmation of the party making it, taken before an officer having authority to administer such oath.


Oath:  (1) A solemn usually formal calling upon God or a god to witness to the truth of what one says or to witness that one sincerely intends to do what one says;  (2) a solemn attestation of the truth or inviolability of one's words <The witness took an oath to tell the truth in court.>


Jurat: a certification added to an affidavit stating when, before whom, and where the affidavit was made.


Acknowlegement: Stating that something is true or factual. When a buyer agrees to pay for their purchase. A message that confirms a communication was recieved. An oath done in public. 
 

Statutes and Codes

Notaries Public and Commissioners   ORC 147   


Powers - jurisdiction   ORC 147.07    

"A notary public may, throughout the state, administer oaths required or authorized by law, take and certify depositions, take and certify acknowledgments of deeds, mortgages, liens, powers of attorney, and other instruments of writing, and receive, make, and record notarial protests. In taking depositions, he shall have the power that is by law vested in judges of county courts to compel the attendance of witnesses and punish them for refusing to testify. Sheriffs and constables are required to serve and return all process issued by notaries public in the taking of depositions.
Effective Date: 08-23-1977 ."


Notary, acknowledgment, verification or oath requirement  ORC 1306.10    

"If a law requires a signature or record to be notarized, acknowledged, verified, or made under oath, the requirement is satisfied if the electronic signature of the person authorized to perform those acts, together with all other information required to be included by other applicable law, is attached to or logically associated with the signature or record.
Effective Date: 09-14-2000 ."


 

Disclaimer

Disclaimer: Hamilton County Law Library staff, as a service to its patrons, provides reference services and information, including these research guides. To protect the public interest, Ohio law requires that legal advice and services be rendered only by qualified attorneys who are subject to the guidelines of the courts. Library staff members do not interpret the law, provide legal advice, or explain court procedures. The information provided is not a substitute for legal advice from a licensed attorney.  None of our services shall be construed as giving legal advice.